Event Management in Iceland

Iceland has so much to offer as a holiday destination that companies offering event management services in Iceland have their hands full. International tourists prefer to travel in groups, especially from Asian countries such as Japan and China. They hire a local agency to guide the teams around the country in an organised way. This saves them the hassle of dealing with the various requirements such as accommodation, local travel and hiring a guide for sightseeing etc. They leave these tasks to the event management company. They leave these tasks to the event management company, which then takes over and organises everything smoothly.

What Do They Do?

If you are wondering what an event management company in Iceland or anywhere else does, here’s a brief list of activities they can handle.

• Finding and finalizing venues for the event in Iceland or even internationally
• Take care of the event production
• Managing the complete event onsite
• Promote the event through multiple channels/media
• Manage the booking of accommodation for the participants/performers
• Provide complete logistics solutions, including receiving the guests
• Catering management
• Keep a watch over the budget and matters financial relevant to the event
• Hold evaluation meetings -pre-event for preparedness and post-event for submitting a report

These are key areas and each of them may require careful planning and perfect and timely execution. Assigning the different tasks to the members of the team is very important to ensure that the event is carried out without mishaps.

Event Management in Iceland for Corporate Clients

Many large companies fly their executives on a business trip to Iceland. It is the companies experienced in event management in Iceland that take care of these trips. The clients provide them with the details of the arrival and departure of their executives and the rest is left to the agency. In this case, the ‘event is not limited to one location, but can extend across the whole country. The company may want its executives to be taken on a guided tour after their official conferences or training sessions. This can be done in small groups or on a train. This depends on how many participants the company sends.

It may be necessary for a company in charge of event management in Iceland to help organise the official programmes for the executives. This may include simulation games or providing the audiovisual equipment to show them videos.

Technology Deployed to the Full

Managing events of any kind requires coordination between team members and keeping clients informed of progress. Nobody likes it when last minute changes are made or important things are cancelled from the schedule. The agencies responsible for event management in Iceland therefore utilise technology at every stage. They have gone one step further and developed dedicated websites and apps for each event to help participants from the beginning to the end of the event. The website helps with online registration for the event. The data is recorded and linked to the flight information and hotel accommodation. These are then passed on to the Reception Committee and Hospitality Committee. They can ensure that delegates are received and accommodated in the hotels as planned.

All this contributes to the quality of the services offered and customers are very satisfied with the agency's efforts.

The New Age Virtual Events

The coronavirus pandemic has taught the business world many new things, and event organisation is no exception. Event management companies are inundated with requests to organise virtual events with a moderator and participants from all over the world. Organising events of this nature comes with many challenges, but agencies are embracing them.

If you need help with any of these activities, contact Swapp Agency.